ELECTION INFORMATION, CALL FOR CANDIDATES,

AND LWC CANDIDATE APPLICATIONS

This year’s meeting of the Membership will be electing three (3) Directors to fill three positions, expiring in October 2027.

The LWC Candidate Application. To be considered by the LWCHA Membership, this Application must be completed and returned to the Community Association Manager’s office at the Association Office, 15 SW Singing Tree, Depoe Bay, OR, 97341, to the attention of the Election Committee, no later than 4:00 PM, Friday, September 12, 2025.

The Association is seeking candidates who wish to nominate themselves for election to the Board of Directors.  For your convenience, additional information is provided that gives a brief description of Board Duties, Obligations, and Responsibilities.  Additional corporate documents are available for review at the LWC Association Office.  The Directors generally contribute several hours each week, fulfilling their duties which include, but are not limited to:

• The LWCHA is governed by a five (5) Member Board of Directors elected by the lot and condominium owners who make up the Membership in the Association (Bylaws, Section 3.1);
• Article IV, Section 4.4 of the Declaration establishes the Powers and Obligations of the Association;
• Article III, Section 3.6 of the Bylaws establishes the Powers and Duties of the Board of Directors;
• The Board determines operational and fiscal policy and assesses owners at a rate set annually. These assessments provide the funds for the operation of the Association;
• The Board sets a meeting schedule for the coming year at the Organizational Meeting after the election.
• Article III, Section 3.5 of the Bylaws permits the removal of any Director by a majority vote of those present at a duly called Special Meeting of the Membership;
• Article III, Section 3.3 of the Bylaws states: Directors serve two‐year (2) terms on a staggered basis;
• Article III, Section 3.12 of the Bylaws states: Directors do not receive any monetary compensation for their service;
• Becoming familiar with LWCHA Declaration (CC&R’s), Bylaws, Rules and Regulations, Resolutions, Policies and Procedures;
• Becoming familiar with the Oregon Planned Community Act (ORS 94), the Oregon Condominium Act (ORS 100), and the Oregon Nonprofit Corporation Act (ORS 65);
• Attending and participating in Regular, Special, and/or Emergency Board Meetings, and other meetings as required or needed;
• Responding to emergency situations in the absence of the Community Manager;
• Assisting in the selection of contractors who have submitted proposals for work;
• Assist the Community Manager with personnel matters as needed;
• Use of email and other electronic tools and software;
• Directors may be assigned as a Board Liaison to officially chartered Advisory, Standing, and/or Ad‐Hoc Committees.

Election Committee and Management

• The Election Committee and Management have the responsibility for administering the election process. Refer to LWC Resolution 24-01, LWCHA Policies and Procedures-Election and Voting;
• The Committee will provide further instructions and information for all Candidates;
• Candidates will be requested to supply personal information, which will be distributed with ballots and proxies, and sent to the Association Members.
• Candidates will be asked to participate in the Meet the Candidates Forum, scheduled for Saturday, September 20, 2025, at 10:00 AM, in the Pat Neal Room at the Rec Center and via Zoom. If you are interested in serving our Community as a Member of the LWCHA Board of Directors, please complete the attached LWC Candidate Application and submit it to the LWCHA Office, no later than 4:00 PM, Friday, September 12, 2025, in order to be included on the Ballot.

You may return your LWC Candidate Application electronically to lwcha@lwcha.org, drop it off at the Gatehouse, or by U.S Postal Service to:  Little Whale Cove Homeowners Association, ATTN: Election Committee, 15 SW Singing Tree, Depoe Bay, OR, 97341.

Please limit your responses to each question to 250 words or less. Resumes and additional information will not be included with Bios using ElectionBuddy.

We wish all the Candidates the very best!